Integration · Aircall to Apollo.io

Aircall and Apollo integration

Apollo runs your sequences and Aircall runs your phone numbers, and Aircall does not publish an Apollo app. We build the connection so every call lands on the right Apollo contact, outcomes update the sequence, and your reps stop logging calls by hand. It is a one-time setup by our team, not a monthly middleware subscription.

From $100, one-time setup
No monthly fees from us
Tested on your own calls before go-live

Get a written scope

Aircall

Apollo.io

One call ends in Aircall. In Apollo.io:

Call ends in AircallInbound or outbound, any number
Logged on the Apollo contactWith the rep, outcome and recording
Sequence reactsStops, pauses or carries on

One-time setup: From $100
Monthly fee from us: $0
Working days to a written scope: 2
Working days to build and test: 5–10

Why Apollo teams keep Aircall for the phone

Apollo has a dialer, but plenty of teams do not use it for everything. The company already has Aircall numbers, an IVR and a support queue; or it needs local numbers in several countries; or the account managers who take inbound calls are not Apollo users at all. So prospecting happens in Apollo and the phone system stays on Aircall.

The problem is the record. Aircall publishes apps for around forty CRMs and Apollo is not one of them, so calls made outside the Apollo dialer never reach the contact. Sequences keep emailing people who already spoke to a rep, and Apollo’s activity reporting only sees half the outreach. Connecting the two puts every call back on the contact and lets the sequence respond to it.

Teams whose phone system predates ApolloAircall keeps the numbers and routing; Apollo still sees every call.
Inbound calls from sequenced prospectsA prospect calling back reaches the right number and lands on their own Apollo contact.
Mixed teamsAccount managers without an Apollo seat can still have their calls logged against the contact.

What we connect between Aircall and Apollo.io

A typical setup. We adjust each line to how your team uses Aircall and Apollo.io.

When this happensThis is what you get

A call endsA call record on the matching Apollo contact, with the rep and the duration

The call outcome or tagThe Apollo call disposition and contact stage you choose

The call recordingLinked from the call record

A conversation that books a meetingThe sequence stops for that contact, and the account is updated

A missed call or voicemailA task for the contact owner, with the sequence left running

A caller not in Apollo yetA new contact under the right account, checked for duplicates first

Field mapping, event by event

Each Aircall event and exactly what it writes in Apollo.io. Pick an event to see its fields.

1. Trigger · Aircall When a call ends Every call made or received in Aircall

2. Action · Apollo.io Log the call record In Apollo.io, on the contact — Where your team already works

Apollo.io field Mapped from What happens

Activity date

Call start time15 Sep, 4:00 pm Shown in your time zone

Call length

Call length3 min 04 s Stored the way Apollo.io expects

Direction

Call directionInbound Inbound or outbound

Call outcome

TagsInterested Matched to your own list of outcomes

Recording

Call recordingPlayable audio Added once the file is ready

Call notes

CommentsAsked for pricing Saved as note text

Owner

Rep on the callMaria Lopez Matched to the same person in Apollo.io

Contact Matched by phone number+1 415 555 0142 A new contact is created only if none match

1. Trigger · Aircall When an outcome is set A rep marks how the call went

2. Action · Apollo.io Update the account In Apollo.io — Moves one record, not all of them

Apollo.io field Mapped from What happens

Which account Most recent open accountNorthwind — 12 seats On the matching contact, owned by the rep on the call

Stage

TagsInterested Looked up in the outcome-to-stage list we agree with you

Sample values are made up. The exact fields are agreed with you in your scope.

A one-time setup, not a monthly middleware bill

We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.

Web Repay integration setup Middleware subscription

What you pay One-time setup, from $100 (one-off) A monthly plan, often priced by tasks or operations

As call volume grows The same price, no per-task charges Costs rise with every call that syncs

Who builds and tests it We do, on your own Aircall calls Your team builds and maintains every step

Where it runs In your own Aircall and Apollo.io accounts, documented Inside the middleware vendor’s platform

When something changes Additional support as needed, when you request it Your team fixes the broken steps

Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.

Where Aircall and Apollo.io setups usually go wrong

Calls made outside the Apollo dialer

This is the whole point: a call placed from the Aircall app, a desk phone or a mobile still lands on the Apollo contact, not just the ones dialed inside Apollo.

Sequences that keep sending

Someone who has just spoken to a rep should not get the next step of a sequence. Outcomes that mean stop, stop it, and we test that before go-live.

Contacts under the right account

Apollo organises contacts under accounts. We match the caller to an existing contact and account before creating anything, so the account record does not fragment.

Support lines kept out

Not every Aircall number is a sales line. We agree which numbers and teams write into Apollo, so the support queue does not appear in prospecting reports.

How we set it up

1
Agree what connects
Which Aircall numbers and teams connect, which outcomes stop a sequence, and what each disposition changes in Apollo. You get a written scope with a fixed one-time price.
2
Access for the setup
Admin in Aircall — Owner rights stay with you — and an Apollo user with a permission profile covering the work. Nothing for your team to install.
3
We connect and test
We make and miss test calls on each number and check every contact, account, disposition, task and stopped sequence in Apollo.
4
Handover
A short document of what is connected. It runs in your own accounts, with no monthly fee from us.

What it costs

From $100 one-time setup

Starting price for connecting Aircall and Apollo.io, built and tested. Larger mappings get a fixed quote in writing before we start.

No monthly fee from us. Additional support is available as needed, whenever you request it.

Questions about Aircall and Apollo.io

Does Aircall have an Apollo.io integration?

Not in its own app directory. Aircall publishes apps for around forty CRMs — HubSpot, Salesforce, Pipedrive, Zoho and others — but not Apollo, so the connection has to be built.

Apollo has its own dialer. Why connect Aircall?

Because not every call goes through Apollo. Teams keep Aircall for inbound, IVR, support and local numbers, and those calls would otherwise never reach the contact.

Will an Aircall call stop an Apollo sequence?

When the outcome says it should. A booked meeting or a clear no stops the sequence for that contact; a no answer leaves it running.

Is there a monthly fee?

No. You pay once for the setup. Unlike Zapier, Make and similar middleware subscriptions, there is no monthly or per-task charge from us. Your Apollo and Aircall plans are unchanged.

Rather talk it through?

Thirty minutes on how your team uses Aircall and Apollo.io. You leave knowing what we would build and what it would cost.

Call +91 82857 48750

Name	Purpose	Duration
wr_consent	Remembers your cookie choices so we do not ask again on every page.	6 months
wordpress_, wp-settings-	Keeps site administrators signed in. Only set if you log in to the site.	Session to 1 year
__cf_bm, _calendly_session	Set by Calendly, and only once you open the booking calendar, so the scheduler works and your booking is kept with you.	Session to 30 minutes