Instantly setup
Sending accounts connected, warmed and limited correctly.
- Sending accounts connected
- Warm-up for new accounts
- Daily limits per account
- Workspace members
Instantly.ai setup & management
setup · admin · automation
Instantly.ai Management
We set Instantly.ai up with warmed sending accounts inside safe limits, run your campaigns, and manage inbox health month to month.
- Instantly setup — Sending accounts connected, warmed and limited correctly.
- Campaigns — Campaigns sized to what your accounts can safely send.
- Inbox health — Accounts watched so campaigns keep landing.
- Ongoing management — Weekly running of accounts and campaigns.
30 campaign emails per account per dayAirMail mailboxes: 20 a dayWarm-up emails are not countedSlow ramp adds 2 emails a dayNew accounts: warm-up limit 10Written scope and price before you start
What we do on Instantly.ai
Instantly.ai setup, management and automation
Pick one of them or all of them.
Campaigns
Campaigns sized to what your accounts can safely send.
- Capacity planned from accounts × 30
- Sequences and schedules
- Slow ramp for new accounts
- Tested before launch
Inbox health
Accounts watched so campaigns keep landing.
- Health scores watched
- Struggling accounts paused
- Bounce monitoring
- Domain authentication checks
Ongoing management
Weekly running of accounts and campaigns.
- New accounts added
- Campaign updates
- Reply handling set up
- Weekly results review
Onboarding
How we start on Instantly.ai
Including how access is granted in Instantly.ai.
-
Tell us what you need
Setup, campaigns or ongoing management.
-
Workspace access
You add us to the workspace with access to the accounts and campaigns in scope.
-
Build and test
Campaigns tested with internal addresses before prospects receive them.
-
Handover or weekly management
With ongoing management, results are reviewed weekly.
Real situations
When teams bring us in on Instantly.ai
New domains burned in the first week
Campaigns went out at full volume from brand-new accounts and deliverability fell away.
What we doWe set warm-up and daily limits so new accounts ramp up before any campaign starts.
Good replies get lost
Interested replies are buried among out-of-office messages across dozens of inboxes.
What we doWe set up the unified inbox and labels so interested replies reach the right person fast.
A broken merge field went to everyone
A campaign launched without a test and the mistake reached the whole list.
What we doWe test every campaign with sample leads before it sends.
From Instantly.ai’s own documentation
- Warm-up settings Instantly suggests a daily warm-up limit of 10 for new accounts, increasing by one a day, alongside campaign sending. Source ↗
Cost
Priced by sending operation, not by seat
One monthly fee for Instantly.ai, with no minimum term.
From
$100/month
The starting price, for one sending operation with a couple of domains. Scales with mailboxes and sending domains.
Not included — so there are no surprises
- Your Instantly.ai subscription and sending costs
- Buying domains, mailboxes or verification credits
- Writing your offer or value proposition from scratch
- Lead list sourcing or purchase
Your price in writing within 2 working days.
Instantly.ai limits
The Instantly.ai limits that decide how it should be run
From Instantly.ai’s own documentation, with sources.
Instantly.ai — documented limits
| Limit | Value | Applies to |
|---|---|---|
| Campaign emails per account | 30 per day (recommended) | Account-level cap across all campaigns source ↗ |
| AirMail mailboxes | 20 per day maximum | Per account source ↗ |
| Warm-up emails | Not counted toward sending limits | Account and campaign limits source ↗ |
| Slow ramp | +2 campaign emails per day | Until the daily limit is reached source ↗ |
| Warm-up for new accounts | 10 per day, rising by 1 a day | Suggested settings source ↗ |
2 accounts
5 accounts
10 accounts
20 accounts
Accounts × 30, per Instantly’s account and campaign limits.
Checked September 2026. Plans change.
Free download
The CRM clean-up checklist
12 checks to find duplicates, dead deals and broken automations, and stop them coming back.
Dialers that integrate with Instantly.ai
Integrate Instantly.ai with your dialer
Still typing call notes into Instantly.ai? We connect Instantly.ai to any of these 22 dialers, phone systems and AI voice agents once, so every call, outcome and recording lands on the right contact. A one-time setup, with no monthly fee from us.
From the blog
Further reading
CRM
Why your CRM is full of duplicates, and how to stop new ones
Duplicates come in through forms, imports, integrations and manual entry. Here is how to clean up what is there, and close the doors so they do not come back.
CRM
HubSpot vs Pipedrive for a small sales team
Pipedrive is built around the pipeline; HubSpot around one shared database for sales and marketing. A practical comparison of the limits and quirks that decide it.
Integrations
How to log every call from your dialer in your CRM
Every call on the right contact, with the outcome, the rep and the recording, and nobody typing notes afterwards. What to connect, how to match callers, and what to test.
Questions
Instantly.ai CRM management — common questions
How many emails should one Instantly account send per day?
Instantly recommends 30 campaign emails per account per day, and a maximum of 20 for AirMail mailboxes. The cap applies across all campaigns using that account.
Do warm-up emails count toward Instantly’s limits?
No. Warm-up emails do not count toward account or campaign sending limits.
How do we work out campaign capacity in Instantly?
Multiply sending accounts by 30: 5 accounts give about 150 campaign emails a day, 20 accounts about 600.
What does slow ramp do in Instantly?
It raises an account’s campaign sending by 2 emails a day until it reaches the daily limit, instead of starting at full volume.
How much does Instantly.ai management cost?
From $100 a month. The exact price depends on users, volume and what needs setting up, and you get it in writing within 2 working days, without giving us access.
Is there a minimum term?
No. It is month to month with 30 days’ notice.
Free 30-minute call · no obligation
Talk to us about Instantly.ai
Thirty minutes on what you need from Instantly.ai, whether it is on this list or not.
- Instantly setup — Sending accounts connected, warmed and limited correctly.
- Campaigns — Campaigns sized to what your accounts can safely send.
- Inbox health — Accounts watched so campaigns keep landing.
Instantly.aiSetup & management
Scope and priceIn writing, within 2 working days
No minimum term30 days’ notice
✓ FREE SCOPE CALL · NO COMMITMENT
Book a Free 30-Minute Call
Get a custom integration plan for your exact CRM + Dialer stack.
📅 Pick a Time
📧 Leave My Email
Pick any slot that suits you. The calendar opens in a new tab and shows times in your own timezone; Calendly sends the invite.
See available times →Nothing suitable there? Use the email tab and we will offer times that work.
🔒 No spam · Zero commitment · Secure & private
✓
You’re booked!
Check your inbox for the confirmation.
We’ll review your stack before the call so we walk in with a plan.
We value your privacy
Analytics cookies only with your OK. Cookie Policy
We use essential cookies to make this website work. With your permission, we would also like to use analytics and marketing cookies to understand how the site is used and improve it. You can change your mind at any time from Cookie settings at the bottom of every page. Cookie Policy
Cookie settings
Choose which cookies we can use. Strictly necessary cookies are always on because the website needs them. Your choice applies to this browser and lasts 6 months. Read our Cookie Policy for full details.
Always on
Needed for the website to work and to remember your cookie choices. These cannot be switched off.
| Name | Purpose | Duration |
|---|---|---|
| wr_consent | Remembers your cookie choices so we do not ask again on every page. | 6 months |
| wordpress_*, wp-settings-* | Keeps site administrators signed in. Only set if you log in to the site. | Session to 1 year |
| __cf_bm, _calendly_session | Set by Calendly, and only once you open the booking calendar, so the scheduler works and your booking is kept with you. | Session to 30 minutes |
Remember choices you make on the site, such as not showing the same message again during your visit.
We do not use any functional cookies at the moment. If we add them, they will only run after you agree.
Help us understand which pages are useful and where visitors get stuck, using anonymous, combined statistics.
| Name | Purpose | Duration |
|---|---|---|
| _ga | Tells apart one visitor from another so we can count visits, without identifying anyone. | 2 years |
| _ga_* | Keeps the state of a visit, for example which page it started on. | 2 years |
Measure whether our adverts work and show you more relevant adverts on other websites.
We do not use any marketing cookies at the moment. If we add them, they will only run after you agree.