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Integration · Orum to Instantly.ai

Instantly.ai and Orum integration

We connect Orum to Instantly.ai so every call, outcome and follow-up lands on the right lead. It is a one-time setup by our team, not a monthly middleware subscription.

  • From $100, one-time setup
  • No monthly fees from us
  • Tested on your own calls before go-live
Get a written scope
Orum Instantly.ai

One call ends in Orum. In Instantly.ai:

  1. Call logged on the leadLength, direction and the rep who took it
  2. Recording attachedLinked from the lead update
  3. Outcome moves the lead statusThe stage or field you choose
One-time setup
From $100
Monthly fee from us
$0
Working days to a written scope
2
Working days to build and test
5–10

Get a fixed price for Orum + Instantly.ai

One-time setup, no monthly fees. Tell us where to send it and we reply within 2 working days.

or

What we connect between Orum and Instantly.ai

A typical setup. We adjust each line to how your team uses Orum and Instantly.ai.

When this happensThis is what you get
A call endsA lead update on the matching lead, owned by the right Instantly.ai user
The call recordingAttached to that lead update
The call outcomeThe lead status or a lead field you choose
A missed call or voicemailA follow-up for the lead owner
A caller who is not in Instantly.ai yetA new lead, checked against existing records first

Field mapping, event by event

Each Orum event and exactly what it writes in Instantly.ai. Pick an event to see its fields.

1. Trigger · Orum When a call ends Every call made or received in Orum
2. Action · Instantly.ai Log the lead update In Instantly.ai, on the lead — Where your team already works
Instantly.ai field Mapped from What happens
Activity date Call time15 Sep, 4:00 pm Shown in your time zone
Call length Call length3 min 04 s Stored the way Instantly.ai expects
Call outcome Call outcomeInterested Matched to your own list of outcomes
Recording Call recordingPlayable audio Added once the file is ready
Call notes Call notesAsked for pricing Saved as note text
Owner Rep nameMaria Lopez Matched to the same person in Instantly.ai
Lead Matched by phone number+1 415 555 0142 A new lead is created only if none match
1. Trigger · Orum When an outcome is set A rep marks how the call went
2. Action · Instantly.ai Update the lead status In Instantly.ai — Moves one record, not all of them
Instantly.ai field Mapped from What happens
Which lead status Most recent open lead statusNorthwind — 12 seats On the matching lead, owned by the rep on the call
Stage Call outcomeInterested Looked up in the outcome-to-stage list we agree with you
1. Trigger · Orum When a voicemail is left Nobody picked up in time
2. Action · Instantly.ai Create a follow-up In Instantly.ai, for the lead owner — A call-back nobody forgets
Instantly.ai field Mapped from What happens
Title Caller number+1 415 555 0142 “Call back” plus the lead name, or the number if unknown
Due Your follow-up windowWithin 1 hour Set to how fast your team calls back
Assigned to Lead ownerMaria Lopez Falls back to the rep who was on the line

Sample values are made up. The exact fields are agreed with you in your scope.

A one-time setup, not a monthly middleware bill

We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.

Web Repay integration setup Middleware subscription
What you pay One-time setup, from $100 (one-off) A monthly plan, often priced by tasks or operations
As call volume grows The same price, no per-task charges Costs rise with every call that syncs
Who builds and tests it We do, on your own Orum calls Your team builds and maintains every step
Where it runs In your own Orum and Instantly.ai accounts, documented Inside the middleware vendor’s platform
When something changes Additional support as needed, when you request it Your team fixes the broken steps

Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.

Where Orum and Instantly.ai setups usually go wrong

Busy calling days

A busy team can send a lot of updates at once. We pace them so Instantly.ai accepts every one, even on your busiest days.

Phone numbers written two ways

Orum and Instantly.ai often store numbers in different formats. Left alone, a caller who already exists becomes a second lead. We match on a cleaned-up number before anything is created.

Reps matched to Instantly.ai users

If a Orum user is not matched to a Instantly.ai user, calls log without an owner. We match every rep before go-live.

Updating the right lead status

An outcome has to change one lead status, not every lead status on the record. We agree the rule with you before we build.

How we set it up

  1. 1

    Tell us what should connect

    Which calls, outcomes and follow-ups should reach Instantly.ai. You get a written scope with a fixed one-time price.

  2. 2

    Give us access

    Admin access to Orum and Instantly.ai for the setup. Nothing for you to install, and no new subscription to start.

  3. 3

    We build and test

    We connect the two tools, map every detail and test it with real calls before your team relies on it.

  4. 4

    Handover

    You get a short document of what is connected and how it behaves. It runs in your own accounts, with no monthly fee from us.

Agent on a headset working at a computer
Test call passedEvery field in the table checked LiveWatched for the first week

What it costs

From $100 one-time setup

Starting price for connecting Orum and Instantly.ai, built and tested. Larger mappings get a fixed quote in writing before we start.

No monthly fee from us. Additional support is available as needed, whenever you request it.

Get a written scope

Tell us what should happen in Instantly.ai when a call ends. We reply within 2 working days.

Free download

The integration health check

10 checks to make sure your website, CRM and dialer really are passing information between them.

We email you a copy too. No spam, and we never share your details. Privacy

From the blog

Further reading

All articles →

Questions about Orum and Instantly.ai

Is there a monthly fee?

No. You pay once for the setup. Unlike Zapier, Make and similar middleware subscriptions, there is no monthly or per-task charge from us, so the cost does not grow as your team makes more calls.

Is Web Repay a middleware?

No. We are an integration team: we plan the connection between Orum and Instantly.ai, set it up, test it on your calls and hand it over. Where a small connector layer is the most reliable route, we say so in your written scope and choose the option with the lowest running cost.

What can you connect between Orum and Instantly.ai?

A call ends, the call recording, the call outcome, a missed call or voicemail, each mapped to the right lead and lead status in Instantly.ai. We confirm the exact list in your scope.

How long does it take?

You get a written scope and a fixed price within 2 working days. Most setups are built and tested within 5 to 10 working days of getting access.

What do you need from us?

Admin access to Orum and Instantly.ai during the setup, and a short call to agree what should happen. You can remove our access once it is handed over.

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Rather talk it through?

Thirty minutes on how your team uses Orum and Instantly.ai. You leave knowing what we would build and what it would cost.

Call +91 82857 48750
Person using a laptop at an office desk
Call ended03:04 · inbound Lead status updatedStage set from the call outcome Call-back taskAssigned to the contact owner