Assistant setup
Assistants built for your calls and ready to take them.
- Assistants for your call types
- Prompts and voice
- Phone numbers and transfers
- Tested with test calls
Vapi setup & management
setup · admin · automation
Vapi AI Voice Agent Management
We build Vapi voice assistants, tune how they listen and respond, and manage them month to month.
- Assistant setup — Assistants built for your calls and ready to take them.
- Conversation tuning — Assistants that let callers finish and always have a way forward.
- Ongoing management — Weekly care once the assistants are live.
- Integrations — Assistants that act in your other systems.
From $100 a month Month to month, no minimum term
Works with 
10 concurrent call slots by defaultMore lines under Settings → BillingEndpointing decides when a caller has finishedThe stop speaking plan handles barge-inWritten scope and price before you start
What we do on Vapi
Vapi setup, management and automation
Pick one of them or all of them.
Conversation tuning
Assistants that let callers finish and always have a way forward.
- Endpointing and stop speaking plan tuned
- Talk-over and long silences fixed
- Fallbacks when the assistant cannot answer
- Prompt versions recorded
Ongoing management
Weekly care once the assistants are live.
- Weekly transcript review
- Concurrency planned against peaks
- Cost per call reviewed
- Monthly improvement plan
Integrations
Assistants that act in your other systems.
- CRM and calendar actions
- Call outcomes into your CRM
- Webhooks
- Integration monitoring
Systems and tasks
What Vapi connects to, and the work we do in it
Systems on the left, example work on the right.
Connected systems
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GoHighLevelCRM · connected by us
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SalesforceCRM · connected by us
-
HubSpotCRM · connected by us
-
CalendarsGoogle · Outlook · Calendly
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APIs & webhooksBooking and order systems
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Knowledge baseDocs · FAQs · policies
Platform
Vapi
AI voice agent
6 connected systems
Work in Vapi
Task boardExample week
- Assistants for your call typesAssistant setup Done
- Endpointing and stop speaking plan tunedConversation tuning Done
- Weekly transcript reviewOngoing management In progress
- CRM and calendar actionsIntegrations Queued
- Prompts and voiceAssistant setup Queued
- Talk-over and long silences fixedConversation tuning Queued
- Concurrency planned against peaksOngoing management Queued
- Call outcomes into your CRMIntegrations Queued
Real situations
When teams bring us in on Vapi
The assistant talks over callers
Callers get cut off mid-sentence, or wait too long for an answer.
What we doWe tune endpointing and interruption settings using your real call recordings.
It cannot hand over to a person
When a caller needs a human, the call simply ends.
What we doWe set up transfers and fallbacks so callers reach your team.
Nobody listens to the calls
Calls run every day, but nobody checks what the assistant actually said.
What we doWe review a sample of calls each week and adjust prompts and tools.
From Vapi’s own documentation
- Endpointing and barge-in Vapi decides when a caller has finished with endpointing, and handles interruptions through the stop speaking plan — words required, seconds of speech and back-off time before the assistant speaks again. Source ↗
Vapi limits
The Vapi limits that decide how it should be run
From Vapi’s own documentation, with sources.
Checked September 2026. Plans change.
Onboarding
How we start on Vapi
Including how access is granted in Vapi.
⚡Vapi management On
- Tell us what you need
- Access to the assistants in scope
- Build and test
- Handover or monthly management
Your team focuses on selling, not on admin
- 01 Tell us what you need A new assistant, tuning, ongoing management or integrations.
- 02 Access to the assistants in scope Dashboard access to the assistants and call logs we will work on.
- 03 Build and test Assistants checked with test calls before real callers reach them.
- 04 Handover or monthly management With ongoing management, transcripts are reviewed weekly.
Cost
Priced for weekly iteration, not a one-off build
One monthly fee for Vapi, with no minimum term.
From
$100/month
The starting price, for one agent with light call volume. Weekly prompt and flow work is scoped by volume.
Not included — so there are no surprises
- Vapi usage, model and telephony charges — billed to you directly
- Buying phone numbers or call minutes
- Custom or cloned voices
- A new CRM connection — quoted as a one-off project
Your price in writing within 2 working days.
CRMs that integrate with Vapi
We connect Vapi to any of these 25 CRMs and sales tools as a one-time setup, with no monthly fee from us. Choose yours to see what we connect.
HubSpotVapi to HubSpot
SalesforceVapi to Salesforce
GoHighLevelVapi to GoHighLevel
Zoho CRMVapi to Zoho CRM
PipedriveVapi to Pipedrive
Monday CRMVapi to Monday CRM
ActiveCampaignVapi to ActiveCampaign
Close CRMVapi to Close CRM
FreshsalesVapi to Freshsales
Bitrix24Vapi to Bitrix24
Copper CRMVapi to Copper CRM
Zendesk SellVapi to Zendesk Sell
Keap (Infusionsoft)Vapi to Keap (Infusionsoft)
NutshellVapi to Nutshell
StreakVapi to Streak
InsightlyVapi to Insightly
Microsoft Dynamics 365Vapi to Microsoft Dynamics 365
GongVapi to Gong
Chorus (ZoomInfo)Vapi to Chorus (ZoomInfo)
Fireflies.aiVapi to Fireflies.ai
Apollo.ioVapi to Apollo.io
Instantly.aiVapi to Instantly.ai
lemlistVapi to lemlist
SmartleadVapi to Smartlead
Relevance AIVapi to Relevance AI
Questions
Vapi management — common questions
How many calls can Vapi handle at once?
Every Vapi account includes 10 concurrent call slots by default. More can be reserved from Settings → Billing without contacting support.
What happens when all Vapi call slots are busy?
New outbound dials and inbound connections wait until a slot becomes free.
How do we stop a Vapi assistant talking over callers?
Two settings matter: endpointing, which decides when the caller has finished, and the stop speaking plan, which sets how many words and how much speech it takes to interrupt the assistant and how long it backs off before speaking again.
How much does Vapi management cost?
From $100 a month. The exact price depends on users, volume and what needs setting up, and you get it in writing within 2 working days, without giving us access.
Is there a minimum term?
No. It is month to month with 30 days’ notice.
