Integration · Vapi to ActiveCampaign

ActiveCampaign and Vapi integration

We connect Vapi to ActiveCampaign so every call, outcome and follow-up lands on the right contact. It is a one-time setup by our team, not a monthly middleware subscription.

  • From $100, one-time setup
  • No monthly fees from us
  • Tested on your own calls before go-live
Get a written scope
Vapi ActiveCampaign

One call ends in Vapi. In ActiveCampaign:

  1. Call logged with the transcriptOn the matching contact in ActiveCampaign
  2. Summary savedAs a note anyone can read
  3. Outcome updates the recordThe deal or field you choose
One-time setup
From $100
Monthly fee from us
$0
Working days to a written scope
2
Working days to build and test
5–10

What we connect between Vapi and ActiveCampaign

A typical setup. We adjust each line to how your team uses Vapi and ActiveCampaign.

When this happensThis is what you get
An AI call endsA call note on the matching contact, owned by the right ActiveCampaign user
The call recordingAttached to that call note
The transcript and summaryA note on the contact
The call outcomeThe deal stage or a contact field you choose
A caller who is not in ActiveCampaign yetA new contact, checked against existing records first

Field mapping, event by event

Each Vapi event and exactly what it writes in ActiveCampaign. Pick an event to see its fields.

1. Trigger · Vapi When an AI call ends Every call made or received in Vapi
2. Action · ActiveCampaign Log the call note In ActiveCampaign, on the contact — Where your team already works
ActiveCampaign field Mapped from What happens
Activity date Call start time15 Sep, 4:00 pm Shown in your time zone
Call length Call length3 min 04 s Stored the way ActiveCampaign expects
Call outcome How the call endedCaller hung up Matched to your own list of outcomes
Recording Call recordingPlayable audio Added once the file is ready
Summary and transcript Call summaryWants a demo next week Saved as note text
Contact Matched by phone number+1 415 555 0142 A new contact is created only if none match
1. Trigger · Vapi When the call summary is ready Transcript and summary are finished
2. Action · ActiveCampaign Save a note In ActiveCampaign, on the contact — Readable by anyone who opens the record
ActiveCampaign field Mapped from What happens
Summary Call summaryWants a demo next week At the top of the note
Transcript TranscriptAgent: Hi, this is… Below the summary
Contact Same match as the call+1 415 555 0142 Linked to the same record as the call

Sample values are made up. The exact fields are agreed with you in your scope.

A one-time setup, not a monthly middleware bill

We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.

Web Repay integration setup Middleware subscription
What you pay One-time setup, from $100 (one-off) A monthly plan, often priced by tasks or operations
As call volume grows The same price, no per-task charges Costs rise with every call that syncs
Who builds and tests it We do, on your own Vapi calls Your team builds and maintains every step
Where it runs In your own Vapi and ActiveCampaign accounts, documented Inside the middleware vendor’s platform
When something changes Additional support as needed, when you request it Your team fixes the broken steps

Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.

Where Vapi and ActiveCampaign setups usually go wrong

Two updates for one call

Vapi can report a call and its outcome at different moments. Left alone, that creates two activities in ActiveCampaign. We combine them into one clean record.

Phone numbers written two ways

Vapi and ActiveCampaign often store numbers in different formats. Left alone, a caller who already exists becomes a second contact. We match on a cleaned-up number before anything is created.

Reps matched to ActiveCampaign users

If a Vapi user is not matched to a ActiveCampaign user, calls log without an owner. We match every rep before go-live.

Updating the right deal

An outcome has to change one deal, not every deal on the record. We agree the rule with you before we build.

How we set it up

  1. 1

    Tell us what should connect

    Which calls, outcomes and follow-ups should reach ActiveCampaign. You get a written scope with a fixed one-time price.

  2. 2

    Give us access

    Admin access to Vapi and ActiveCampaign for the setup. Nothing for you to install, and no new subscription to start.

  3. 3

    We build and test

    We connect the two tools, map every detail and test it with real calls before your team relies on it.

  4. 4

    Handover

    You get a short document of what is connected and how it behaves. It runs in your own accounts, with no monthly fee from us.

Agents on headsets working at their desks
Test call passedEvery field in the table checked LiveWatched for the first week

What it costs

From $100 one-time setup

Starting price for connecting Vapi and ActiveCampaign, built and tested. Larger mappings get a fixed quote in writing before we start.

No monthly fee from us. Additional support is available as needed, whenever you request it.

Get a written scope

Tell us what should happen in ActiveCampaign when a call ends. We reply within 2 working days.

Questions about Vapi and ActiveCampaign

Is there a monthly fee?

No. You pay once for the setup. Unlike Zapier, Make and similar middleware subscriptions, there is no monthly or per-task charge from us, so the cost does not grow as your team makes more calls.

Is Web Repay a middleware?

No. We are an integration team: we plan the connection between Vapi and ActiveCampaign, set it up, test it on your calls and hand it over. Where a small connector layer is the most reliable route, we say so in your written scope and choose the option with the lowest running cost.

What can you connect between Vapi and ActiveCampaign?

An ai call ends, the call recording, the transcript and summary, the call outcome, each mapped to the right contact and deal in ActiveCampaign. We confirm the exact list in your scope.

How long does it take?

You get a written scope and a fixed price within 2 working days. Most setups are built and tested within 5 to 10 working days of getting access.

What do you need from us?

Admin access to Vapi and ActiveCampaign during the setup, and a short call to agree what should happen. You can remove our access once it is handed over.

Related

ActiveCampaign setup & managementOngoing admin, workflows and integrations Vapi setup & managementNumbers, routing and dialer campaigns ActiveCampaign and AircallIntegration ActiveCampaign and KixieIntegration HubSpot and VapiIntegration Salesforce and VapiIntegration

Rather talk it through?

Thirty minutes on how your team uses Vapi and ActiveCampaign. You leave knowing what we would build and what it would cost.

Call +91 82857 48750
Person working on a laptop in an office
Call ended03:04 · inbound Deal updatedStage set from the call outcome Call-back taskAssigned to the contact owner