Who may be called
AI calls are regulated in many places, and consent rules differ by country and state. We set filters for permission, time zone and calling hours before any call goes out.
Integration · Bland AI to Apollo.io
Bland AI and Apollo integration
Apollo finds the contacts and runs the sequences. Bland AI places phone calls with an AI agent that follows a scripted pathway. We connect them so the right contacts get a first call at the right step, and Apollo learns what happened on it. One-time setup, no monthly fee from us.
- From $100, one-time setup
- No monthly fees from us
- Tested on your own calls before go-live
Bland AI
Apollo.io
One call ends in Bland AI. In Apollo.io:
- A contact reaches the stepIn an Apollo sequence or list
- Bland AI places the callFollowing your pathway
- Result back in ApolloOutcome, summary and next step
- One-time setup
- From $100
- Monthly fee from us
- $0
- Working days to a written scope
- 2
- Working days to build and test
- 5–10
Got it, thank you.
Check your inbox for a confirmation. We will reply within 2 working days with what we would do and what it would cost.
An AI caller is only as good as who it calls and what it learns
Bland AI can make a lot of calls quickly. That is exactly why the two ends of this integration matter. Feed it the wrong contacts and you burn numbers and goodwill. Throw away what it hears and you have paid for conversations nobody can use.
So we connect it with care at both ends. On the way in: only contacts at an agreed step, with a direct number and permission to call, with the details the agent needs to open well. On the way out: the outcome, a short summary and the transcript on the Apollo contact, and the sequence adjusted to match, so nobody gets a "just following up" email after saying no on the phone.
- Outbound teamsA first qualifying call at scale, with people taking over the interested ones.
- Event and webinar follow-upRegistrants called the same day with a short, specific script.
- Re-engagementOld contacts checked by phone before a rep spends time on them.
What we connect between Bland AI and Apollo.io
A typical setup. We adjust each line to how your team uses Bland AI and Apollo.io.
When this happensThis is what you get
A contact reaches the agreed stepA Bland AI call, with name, company and context passed in
The call endsOutcome and summary on the Apollo contact
The transcriptKept with the call record and linked from the contact
Interested or meeting bookedA task for the contact owner, and the sequence adjusted
Not interested or wrong numberThe contact taken out of further calls
Field mapping, event by event
Each Bland AI event and exactly what it writes in Apollo.io. Pick an event to see its fields.
1. Trigger · Bland AI
When an AI call ends
Every call made or received in Bland AI
2. Action · Apollo.io
Log the call record
In Apollo.io, on the contact — Where your team already works
Apollo.io field
Mapped from
What happens
Activity date
Call start time15 Sep, 4:00 pm
Shown in your time zone
Call start time15 Sep, 4:00 pm
Shown in your time zone
Recording
Call recordingPlayable audio
Added once the file is ready
Call recordingPlayable audio
Added once the file is ready
Summary and transcript
TranscriptWants a demo next week
Saved as note text
TranscriptWants a demo next week
Saved as note text
Contact
Matched by phone number+1 415 555 0142
A new contact is created only if none match
1. Trigger · Bland AI
When the call summary is ready
Transcript and summary are finished
2. Action · Apollo.io
Save a note
In Apollo.io, on the contact — Readable by anyone who opens the record
Apollo.io field
Mapped from
What happens
Transcript
TranscriptAgent: Hi, this is…
Below the summary
TranscriptAgent: Hi, this is…
Below the summary
Contact
Same match as the call+1 415 555 0142
Linked to the same record as the call
Sample values are made up. The exact fields are agreed with you in your scope.
A one-time setup, not a monthly middleware bill
We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.
Web Repay integration setup
Middleware subscription
What you pay
One-time setup, from $100 (one-off)
A monthly plan, often priced by tasks or operations
As call volume grows
The same price, no per-task charges
Costs rise with every call that syncs
Who builds and tests it
We do, on your own Bland AI calls
Your team builds and maintains every step
Where it runs
In your own Bland AI and Apollo.io accounts, documented
Inside the middleware vendor’s platform
When something changes
Additional support as needed, when you request it
Your team fixes the broken steps
Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.
Where Bland AI and Apollo.io setups usually go wrong
Direct numbers only
Apollo records can hold office lines and mobiles. We decide which number is called and skip contacts without a usable one.
The pathway and the data
Bland AI pathways branch on what you pass in. We make sure the contact details it needs actually arrive.
Sequences that keep going
If the call result is not passed back, the email sequence carries on. We close that loop.
How we set it up
- 1
Agree who is called and why
The step, the filters, the script outline and what each outcome does. Written scope, fixed one-time price.
- 2
Access
Admin access to Apollo and Bland AI.
- 3
Connect and test
We connect them and run test calls to your own numbers through every branch.
- 4
Handover
A short note of the rules, and how to pause calling if you need to.
Test call passedEvery field in the table checked
LiveWatched for the first week
What it costs
From
$100 one-time setup
Starting price for connecting Bland AI and Apollo.io, built and tested. Larger mappings get a fixed quote in writing before we start.
No monthly fee from us. Additional support is available as needed, whenever you request it.
Free download
The integration health check
10 checks to make sure your website, CRM and dialer really are passing information between them.
From the blog
Further reading
Integrations
How to log every call from your dialer in your CRM
Every call on the right contact, with the outcome, the rep and the recording, and nobody typing notes afterwards. What to connect, how to match callers, and what to test.
CRM
Why your CRM is full of duplicates, and how to stop new ones
Duplicates come in through forms, imports, integrations and manual entry. Here is how to clean up what is there, and close the doors so they do not come back.
Dialers
Why fewer people answer your calls: spam labels and caller ID
When answer rates drop, the cause is often a warning label on your caller ID. How US carriers check and label calls, and what you can do about it.
Questions about Bland AI and Apollo.io
Do you write the AI call script?
We set up the pathway with you as part of the scope, based on the call your best rep would make. You approve it before anything goes live.
Is it legal to call contacts with an AI agent?
It depends where the people you call are, and on the consent you have. We build in the filters, but you should confirm your own position, especially for calls to consumers or mobiles in the US.
Is there a monthly fee?
Not from us. You pay once for the setup. Bland AI charges for calls on its own plan.
Can a person take over a call?
Bland AI supports transferring a call to a person. If you want that, we include it in the scope and test it.
Rather talk it through?
Thirty minutes on how your team uses Bland AI and Apollo.io. You leave knowing what we would build and what it would cost.
Call ended03:04 · inbound
Call: InterestedTask for owner
Call-back taskAssigned to the contact owner