Integration · Air AI to Apollo.io

Apollo.io and Air AI integration

We connect Air AI to Apollo.io so every call, outcome and follow-up lands on the right contact. It is a one-time setup by our team, not a monthly middleware subscription.

  • From $100, one-time setup
  • No monthly fees from us
  • Tested on your own calls before go-live
Get a written scope
Air AI Apollo.io

One call ends in Air AI. In Apollo.io:

  1. Call logged with the transcriptOn the matching contact in Apollo.io
  2. Summary savedAs a note anyone can read
  3. Outcome updates the recordThe account or field you choose
One-time setup
From $100
Monthly fee from us
$0
Working days to a written scope
2
Working days to build and test
5–10

What we connect between Air AI and Apollo.io

A typical setup. We adjust each line to how your team uses Air AI and Apollo.io.

When this happensThis is what you get
An AI call endsA call record on the matching contact, owned by the right Apollo.io user
The call recordingAttached to that call record
The transcript and summaryA note on the contact
A missed call or voicemailA follow-up task for the contact owner
A caller who is not in Apollo.io yetA new contact, checked against existing records first

Field mapping, event by event

Each Air AI event and exactly what it writes in Apollo.io. Pick an event to see its fields.

1. Trigger · Air AI When an AI call ends Every call made or received in Air AI
2. Action · Apollo.io Log the call record In Apollo.io, on the contact — Where your team already works
Apollo.io field Mapped from What happens
Call length Call duration3 min 04 s Stored the way Apollo.io expects
Direction Call directionInbound Inbound or outbound
Recording Call call recording urlPlayable audio Added once the file is ready
Summary and transcript Call transcriptWants a demo next week Saved as note text
Contact Matched by phone number+1 415 555 0142 A new contact is created only if none match
1. Trigger · Air AI When a call is missed Nobody picked up in time
2. Action · Apollo.io Create a task In Apollo.io, for the contact owner — A call-back nobody forgets
Apollo.io field Mapped from What happens
Title Caller number+1 415 555 0142 “Call back” plus the contact name, or the number if unknown
Due Your follow-up windowWithin 1 hour Set to how fast your team calls back
Assigned to Contact ownerMaria Lopez Falls back to the rep who was on the line
1. Trigger · Air AI When the call summary is ready Transcript and summary are finished
2. Action · Apollo.io Save a note In Apollo.io, on the contact — Readable by anyone who opens the record
Apollo.io field Mapped from What happens
Transcript Call transcriptAgent: Hi, this is… Below the summary
Contact Same match as the call+1 415 555 0142 Linked to the same record as the call

Sample values are made up. The exact fields are agreed with you in your scope.

A one-time setup, not a monthly middleware bill

We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.

Web Repay integration setup Middleware subscription
What you pay One-time setup, from $100 (one-off) A monthly plan, often priced by tasks or operations
As call volume grows The same price, no per-task charges Costs rise with every call that syncs
Who builds and tests it We do, on your own Air AI calls Your team builds and maintains every step
Where it runs In your own Air AI and Apollo.io accounts, documented Inside the middleware vendor’s platform
When something changes Additional support as needed, when you request it Your team fixes the broken steps

Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.

Where Air AI and Apollo.io setups usually go wrong

Phone numbers written two ways

Air AI and Apollo.io often store numbers in different formats. Left alone, a caller who already exists becomes a second contact. We match on a cleaned-up number before anything is created.

Reps matched to Apollo.io users

If a Air AI user is not matched to a Apollo.io user, calls log without an owner. We match every rep before go-live.

Updating the right account

An outcome has to change one account, not every account on the record. We agree the rule with you before we build.

Recordings that are not ready yet

A recording can finish processing after the call ends. We attach it once it is ready, so no call in Apollo.io is left without audio.

How we set it up

  1. 1

    Tell us what should connect

    Which calls, outcomes and follow-ups should reach Apollo.io. You get a written scope with a fixed one-time price.

  2. 2

    Give us access

    Admin access to Air AI and Apollo.io for the setup. Nothing for you to install, and no new subscription to start.

  3. 3

    We build and test

    We connect the two tools, map every detail and test it with real calls before your team relies on it.

  4. 4

    Handover

    You get a short document of what is connected and how it behaves. It runs in your own accounts, with no monthly fee from us.

Agent on a headset working at a computer
Test call passedEvery field in the table checked LiveWatched for the first week

What it costs

From $100 one-time setup

Starting price for connecting Air AI and Apollo.io, built and tested. Larger mappings get a fixed quote in writing before we start.

No monthly fee from us. Additional support is available as needed, whenever you request it.

Get a written scope

Tell us what should happen in Apollo.io when a call ends. We reply within 2 working days.

Questions about Air AI and Apollo.io

Is there a monthly fee?

No. You pay once for the setup. Unlike Zapier, Make and similar middleware subscriptions, there is no monthly or per-task charge from us, so the cost does not grow as your team makes more calls.

Is Web Repay a middleware?

No. We are an integration team: we plan the connection between Air AI and Apollo.io, set it up, test it on your calls and hand it over. Where a small connector layer is the most reliable route, we say so in your written scope and choose the option with the lowest running cost.

What can you connect between Air AI and Apollo.io?

An ai call ends, the call recording, the transcript and summary, a missed call or voicemail, each mapped to the right contact and account in Apollo.io. We confirm the exact list in your scope.

How long does it take?

You get a written scope and a fixed price within 2 working days. Most setups are built and tested within 5 to 10 working days of getting access.

What do you need from us?

Admin access to Air AI and Apollo.io during the setup, and a short call to agree what should happen. You can remove our access once it is handed over.

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Rather talk it through?

Thirty minutes on how your team uses Air AI and Apollo.io. You leave knowing what we would build and what it would cost.

Call +91 82857 48750
Colleagues working together in an office
Call ended03:04 · inbound Account updatedStage set from the call outcome Call-back taskAssigned to the contact owner