Live in 5–10 business days
Air AI AI Calls
Auto-Logged to Smartlead
In < 0.4s. Zero manual entry.
Air AI is an AI voice agent — calls are handled by a large language model, not a human rep. When each call ends, Air AI fires a webhook containing the full conversation transcript, structured AI-extracted fields, call d…
1 events
Trigger types from Air AI
4 actions
CRM actions in Smartlead
< 0.4s
call end to CRM update
Free quote in 24h
No commitment
30-day support
From $100 setup
Live Field Mapping — Air AI → Smartlead
Syncing
Air AI
Dialer · Autonomous AI Sales Agent
API Key (Bearer -- created via Air dashboard)
contact_phone
→
Contact.Phone / Lead.Phone
✓
contact_name
→
Contact.Name / Lead.Name
✓
contact_email
→
Contact.Email / Lead.Email
✓
call_direction
→
Activity.Type (Inbound/Outbound)
✓
call_duration
→
Activity.Duration
✓
Smartlead
CRM · Cold Email / AI Inbox Rotation
API Key
All 13 fields mapped · real time
zero manual entry
Real-time sync
Every call logged.
Automatically.
Before your rep picks up the next one.
The Air AI webhook fires the instant a call ends. Our integration processes it and updates Smartlead — all in under a second. Zero rep involvement.
0%
calls logged automatically
< 0.4s
call end to CRM update
0min
saved per rep per day
0%
recordings in Smartlead
Live integration feed — Air AI → Smartlead
What changes for your team
Your day before. Your day after.
The exact workflow differences between teams using Air AI + Smartlead manually and teams running this integration.
WITHOUT THE INTEGRATION
current state
Rep logs Air AI call manually in Smartlead — 3–5 min per call
Disposition set in Air AI — Smartlead pipeline stage updated hours later
Recordings in Air AI never reach Smartlead contacts
Follow-up tasks created manually — forgotten ~40% of the time
Last hour of every workday lost to data entry
WITH THE INTEGRATION
after go-live
Smartlead updated automatically on call end — 0 rep effort
Disposition maps to Smartlead pipeline stage in < 1s via webhook
recording_url mapped to Smartlead activity on every call
Task auto-created in Smartlead for every Callback/Voicemail disposition
0 minutes per rep per day returned to selling
Did you know?
What changes when Air AI + Smartlead are connected
These improvements happen automatically — no rep action required after each call.
? Did you know
42
minutes saved per rep per day
Reps using Air AI without Smartlead integration spend ~42 min/day manually logging calls. The integration fires on call end — zero effort from the rep.
call_duration
Create Engagement
auto-log
? Did you know
99%
of calls logged automatically
Manual logging captures ~60% of calls. The Air AI webhook fires on every call end and creates a Smartlead activity — no exceptions.
call.ended
recording_url
notes
? Did you know
+38%
more deals created per week
Every Qualified disposition auto-creates a Smartlead deal. Manual processes lose ~35% of qualified calls to forgotten CRM entry.
disposition → dealstage
Create Deal
? Did you know
< 0.4s
from call end to CRM update
The Air AI webhook fires the instant the call ends. Smartlead is updated before the rep reaches for the next number.
webhook
real-time
? Did you know
100%
of recordings in Smartlead
Every Air AI recording URL is mapped to the Smartlead contact automatically. Managers review calls from inside Smartlead.
recording_url
activity.recording
? Did you know
0
missed follow-up tasks
Every Callback or Voicemail disposition auto-creates a Smartlead task. Assigned to the correct rep, linked to the contact.
disposition map
task creation
Under the hood
Exactly what happens when a call ends in Air AI
Every step, every API call, every field. This is how a Air AI webhook becomes a Smartlead record in under a second.
1
Call ends → Air AI fires webhook
The moment an agent marks the call complete (or it auto-closes), Air AI fires a POST webhook containing the full call payload.
/calls
{
"call_id": "...",
"agent_name": "...",
"contact_phone": "...",
// + 5 more fields
}
{
"call_id": "...",
"agent_name": "...",
"contact_phone": "...",
// + 5 more fields
}
2
Payload validated + field-mapped
The integration layer receives the webhook, validates the signature (API Key (Bearer -- created via Air dashboard)), and maps each Air AI field to the correct Smartlead field — including disposition-to-stage logic.
disposition → deal_stage
recording_url → activity.recording
agent_id → owner_id
contact_phone → contact.phone
recording_url → activity.recording
agent_id → owner_id
contact_phone → contact.phone
3
Smartlead API call fires
The integration calls the Smartlead API (API Key) to update the contact record, log the call activity, set the deal stage, and create a follow-up task if the disposition requires one.
POST /api/v1/leads
PATCH /api/v1/leads/{id}
POST /api/v1/campaigns/{id}/leads
PATCH /api/v1/leads/{id}
POST /api/v1/campaigns/{id}/leads
4
Complete. Rep sees nothing — Smartlead is already updated.
Total time from call end to CRM update: < 0.4s. Rate limits: API access on Pro plan ($94/month)+. The rep closes Air AI and moves to the next call. Smartlead already has everything.
webhook
POST_CALL_DATA (Webhook)
Air POSTs call data when human-answered call ends -- voicemail/missed calls do not fire
action
Create Lead
Creates a new lead in Smartlead
action
Add Lead to Campaign
Adds lead to an existing campaign
action
Update Lead Status
Updates a lead's status/category
action
Fetch Lead by Email
Looks up a lead by email address
All fields passed on every Air AI call event:
call.sid
call.llmAnsweredBy
call.promptId
call.callRecordingUrl
call.fromNumber
call.toNumber
call.direction
call.duration
Connection Details
DialerAir AI
CRMSmartlead
Dialer authAPI Key (Bearer -- created via Air dashboard)
CRM authAPI Key
ZapierNot available — direct API
Delivery5–10 business days
From$100 one-time setup
Disposition mapping
What happens in Smartlead for every call outcome
Select a disposition to see the exact chain of events that fires in Smartlead — automatically.
Air AI Agent
Interested
sets disposition
Integration Layer
Maps + fires
< 0.4s
Smartlead
Move deal stage → Qualified
SQL / Qualified
| Air AI disposition | Smartlead action | Stage |
|---|---|---|
| Interested | Move deal stage → Qualified | SQL / Qualified |
| Booked / Meeting Set | Create calendar event + stage update | Meeting Scheduled |
| Not Interested | Update contact status → Disqualified | Disqualified |
| No Answer | Re-queue + follow-up task or SMS | Attempted (retry) |
| Voicemail Left | Set contact status → Attempted | Attempted |
| Callback Requested | Create CRM task → Schedule Callback | Callback Scheduled |
| Wrong Number | Flag phone field as invalid | Invalid |
| DNC Requested | Set opt-out flag + suppress contact | Opted Out |
| Busy | Re-queue with delay timer | Re-queue |
Without the integration, AI call results sit inside Air AI and never reach Smartlead where your team can act on them. With it, every AI call outcome becomes a structured Smartlead record — contact updated, pipeline stage set, activity logged with transcript attached.
What teams use this for
Air AI + Smartlead use cases
Specific things teams automate — based on how Air AI works and what Smartlead needs.
✓
Receive Air call transcript and recording in Zapier Catch Hook and push to CRM✓
Trigger Air AI outbound call from new lead in HubSpot or Salesforce✓
Log Air call data to CRM after human-answered call completes✓
Push Smartlead Interested lead to CRM deal pipeline when reply arrives✓
Add lead to dialer campaign when Smartlead Meeting Booked category firesThe build process
From quote to live in 5–10 business days
Everything handled for you. No developer needed. You describe how you work — we build it.
1
Discovery call
30 minutes. We audit your exact Air AI and Smartlead setup — dispositions, pipeline stages, field names, and edge cases. Quote on the same call.
Day 1
2
Field mapping
All fields mapped: Air AI disposition codes → Smartlead stages, recording_url → activity field, agent ID → owner, plus any custom fields you need.
Days 1–2
3
Build & test
We build the integration and test with real call data from your Air AI account into your Smartlead. You verify every field before go-live.
Days 2–8
4
Go live + support
Integration goes live. We monitor for 30 days and fix anything that doesn't work exactly as specified — included at no extra charge.
Day 5–10
Client Results
What Happens When Systems Connect.
Real clients. Real platforms. Real results after we connected their systems.
Live Case Study
Y
Yadel
Founder · mabiat.co
✓ Verified Client
★★★★★
Built us a hotel booking agent using Vapi that handles both texts and calls. Guests enquire about room availability, check inventory and book directly. Everything syncs to Google Sheets in real time — no staff, no manual entry, no double-bookings. Live in under a week.
Hotel Booking Flow
Guest sends SMS or calls Vapi number
AI checks Google Sheets inventory in real time
Booking confirmed + Sheets updated instantly
Zero staff involved — fully automated
What People Are Saying
D
David K.
@davidk_solar
No-answer leads were just dying. Now they get auto-retried + SMS. Recovered 20% in month one.
GHL + CallTools
★★★★★
Y
Yadel
@yadel_mabiat
Hotel booking agent handles texts + calls and pushes reservations to Google Sheets. Live in under a week.
Vapi + Google Sheets
★★★★★
S
Sarah T.
@saraht_salesops
3 admins went back to selling. The Kixie integration handles everything. ROI in week one.
Pipedrive + Kixie
★★★★★
A
Alex M.
@alexm_realestate
Inbound calls get auto-logged, qualified in CRM and pushed to the right agent. Speed to lead cut to 60s.
Zoho + Aircall
★★★★★
N
Nina C.
@nina_growthops
AI agent qualifies inbound leads overnight. Warm handoffs in CRM by morning. Like hiring 3 extra reps.
GHL + Vapi
★★★★★
C
Chris D.
@chrisd_brokerage
Voicemails now trigger automated SMS + re-queue. Nothing falls through the cracks anymore.
Pipedrive + PhoneBurner
★★★★★
D
David K.
@davidk_solar
No-answer leads were just dying. Now they get auto-retried + SMS. Recovered 20% in month one.
GHL + CallTools
★★★★★
Y
Yadel
@yadel_mabiat
Hotel booking agent handles texts + calls and pushes reservations to Google Sheets. Live in under a week.
Vapi + Google Sheets
★★★★★
S
Sarah T.
@saraht_salesops
3 admins went back to selling. The Kixie integration handles everything. ROI in week one.
Pipedrive + Kixie
★★★★★
A
Alex M.
@alexm_realestate
Inbound calls get auto-logged, qualified in CRM and pushed to the right agent. Speed to lead cut to 60s.
Zoho + Aircall
★★★★★
N
Nina C.
@nina_growthops
AI agent qualifies inbound leads overnight. Warm handoffs in CRM by morning. Like hiring 3 extra reps.
GHL + Vapi
★★★★★
C
Chris D.
@chrisd_brokerage
Voicemails now trigger automated SMS + re-queue. Nothing falls through the cracks anymore.
Pipedrive + PhoneBurner
★★★★★
R
Rachel B.
@rachelb_ops
Managers finally have accurate data. Call logs match dialer reports. Forecasting actually works now.
Salesforce + Five9
★★★★★
T
Tom W.
@tomw_insurtech
Zero manual entry since go-live. Disposition sets in dialer, CRM updates instantly. Team loves it.
HubSpot + JustCall
★★★★★
P
Paul H.
@paulh_bdr
CallTools didn't have Zapier. They built a custom webhook pipeline. Works better than any native integration.
Salesforce + CallTools
★★★★★
L
Laura K.
@laurak_saas
Cold email reply hits "Interested" → dialer campaign in 60 seconds. The loop is finally closed.
HubSpot + Instantly
★★★★★
B
Ben R.
@benr_revteam
VICIdial was a nightmare to integrate. They sorted the webhook pipeline, AGI scripts, everything. Solid.
Zoho + VICIdial
★★★★★
O
Omar F.
@omarf_founder
Gong transcripts automatically pushed to HubSpot as call notes. Reps never need to write a recap again.
HubSpot + Gong
★★★★★
R
Rachel B.
@rachelb_ops
Managers finally have accurate data. Call logs match dialer reports. Forecasting actually works now.
Salesforce + Five9
★★★★★
T
Tom W.
@tomw_insurtech
Zero manual entry since go-live. Disposition sets in dialer, CRM updates instantly. Team loves it.
HubSpot + JustCall
★★★★★
P
Paul H.
@paulh_bdr
CallTools didn't have Zapier. They built a custom webhook pipeline. Works better than any native integration.
Salesforce + CallTools
★★★★★
L
Laura K.
@laurak_saas
Cold email reply hits "Interested" → dialer campaign in 60 seconds. The loop is finally closed.
HubSpot + Instantly
★★★★★
B
Ben R.
@benr_revteam
VICIdial was a nightmare to integrate. They sorted the webhook pipeline, AGI scripts, everything. Solid.
Zoho + VICIdial
★★★★★
O
Omar F.
@omarf_founder
Gong transcripts automatically pushed to HubSpot as call notes. Reps never need to write a recap again.
HubSpot + Gong
★★★★★
FAQ
Common questions about the
Common questions about the
Air AI + Smartlead integration.
Most builds are live in 5–10 business days from the discovery call. Simple setups with standard dispositions can be done in under a week. More complex builds — custom pipeline stages, multi-user routing, conditional logic — may take the full 10 days.
Yes. The integration fires within seconds of each call ending using webhooks from Air AI and the Smartlead API. Typical sync time is < 0.4s from call end to CRM record updated.
Disposition, recording URL, agent identity, call duration, notes, and any custom fields you specify — all mapped to the correct Smartlead fields. You control the mapping during the field-mapping step.
Air AI has no native Zapier integration. This build uses Air AI's REST API and webhook system directly — giving you full field-level control, conditional logic and two-way sync.
Air AI fires an end-of-call webhook with the full conversation transcript, AI-generated summary, structured analysis, recording URL and cost. The integration captures this and maps it to Smartlead fields.
That's the default case. We map your exact disposition codes to your exact Smartlead pipeline stages — whatever you've named them. No preset templates to conform to.
The one-time setup fee (from $100) covers the build, end-to-end testing with real data, and 30 days of post-launch support. No per-call or per-record fees.
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→
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Cloud Phone System / Sales Dialer
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Taking quotes now for Air AI + Smartlead
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30-day support included
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Tell us your setup — we'll have you live on Air AI + Smartlead in days.
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Integrations as low as $100 setup · Monthly from $50/mo
Before you go
See what Smartlead + Air AI teams get
Every call logged automatically. Every recording in Smartlead. Zero manual entry.
42
minutes saved per…
99%
of calls logged a…
+38%
more deals create…
< 0.4s
from call end to …
Want these results? Book a free 30-min call — we'll audit your Air AI and Smartlead setup and give you a quote on the same call.
30-min call
Free quote same day
No commitment