Phone numbers written two ways
RingCentral and Insightly often store numbers in different formats. Left alone, a caller who already exists becomes a second contact. We match on a cleaned-up number before anything is created.
Integration · RingCentral to Insightly
Insightly and RingCentral integration
We connect RingCentral to Insightly so every call, outcome and follow-up lands on the right contact. It is a one-time setup by our team, not a monthly middleware subscription.
- From $100, one-time setup
- No monthly fees from us
- Tested on your own calls before go-live
RingCentral
Insightly
One call ends in RingCentral. In Insightly:
- Call logged on the contactLength, direction and the rep who took it
- Recording attachedLinked from the note
- Outcome moves the opportunityThe stage or field you choose
- One-time setup
- From $100
- Monthly fee from us
- $0
- Working days to a written scope
- 2
- Working days to build and test
- 5–10
What we connect between RingCentral and Insightly
A typical setup. We adjust each line to how your team uses RingCentral and Insightly.
When this happensThis is what you get
A call endsA note on the matching contact, owned by the right Insightly user
The call recordingAttached to that note
The call outcomeThe opportunity stage or a contact field you choose
A text messageA note on the contact
A caller who is not in Insightly yetA new contact, checked against existing records first
Field mapping, event by event
Each RingCentral event and exactly what it writes in Insightly. Pick an event to see its fields.
1. Trigger · RingCentral
When a call ends
Every call made or received in RingCentral
2. Action · Insightly
Log the note
In Insightly, on the contact — Where your team already works
Insightly field
Mapped from
What happens
Call length
Call length3 min 04 s
Stored the way Insightly expects
Call length3 min 04 s
Stored the way Insightly expects
Direction
Call directionInbound
Inbound or outbound
Call directionInbound
Inbound or outbound
Call outcome
ResultInterested
Matched to your own list of outcomes
ResultInterested
Matched to your own list of outcomes
Recording
Recording idPlayable audio
Added once the file is ready
Recording idPlayable audio
Added once the file is ready
Contact
Matched by phone number+1 415 555 0142
A new contact is created only if none match
1. Trigger · RingCentral
When an outcome is set
A rep marks how the call went
2. Action · Insightly
Update the opportunity
In Insightly — Moves one record, not all of them
Insightly field
Mapped from
What happens
Which opportunity
Most recent open opportunityNorthwind — 12 seats
On the matching contact, owned by the rep on the call
Stage
ResultInterested
Looked up in the outcome-to-stage list we agree with you
ResultInterested
Looked up in the outcome-to-stage list we agree with you
Sample values are made up. The exact fields are agreed with you in your scope.
A one-time setup, not a monthly middleware bill
We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.
Web Repay integration setup
Middleware subscription
What you pay
One-time setup, from $100 (one-off)
A monthly plan, often priced by tasks or operations
As call volume grows
The same price, no per-task charges
Costs rise with every call that syncs
Who builds and tests it
We do, on your own RingCentral calls
Your team builds and maintains every step
Where it runs
In your own RingCentral and Insightly accounts, documented
Inside the middleware vendor’s platform
When something changes
Additional support as needed, when you request it
Your team fixes the broken steps
Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.
Where RingCentral and Insightly setups usually go wrong
Reps matched to Insightly users
If a RingCentral user is not matched to a Insightly user, calls log without an owner. We match every rep before go-live.
Updating the right opportunity
An outcome has to change one opportunity, not every opportunity on the record. We agree the rule with you before we build.
Recordings that are not ready yet
A recording can finish processing after the call ends. We attach it once it is ready, so no call in Insightly is left without audio.
How we set it up
- 1
Tell us what should connect
Which calls, outcomes and follow-ups should reach Insightly. You get a written scope with a fixed one-time price.
- 2
Give us access
Admin access to RingCentral and Insightly for the setup. Nothing for you to install, and no new subscription to start.
- 3
We build and test
We connect the two tools, map every detail and test it with real calls before your team relies on it.
- 4
Handover
You get a short document of what is connected and how it behaves. It runs in your own accounts, with no monthly fee from us.
Test call passedEvery field in the table checked
LiveWatched for the first week
What it costs
From
$100 one-time setup
Starting price for connecting RingCentral and Insightly, built and tested. Larger mappings get a fixed quote in writing before we start.
No monthly fee from us. Additional support is available as needed, whenever you request it.
Questions about RingCentral and Insightly
Is there a monthly fee?
No. You pay once for the setup. Unlike Zapier, Make and similar middleware subscriptions, there is no monthly or per-task charge from us, so the cost does not grow as your team makes more calls.
Is Web Repay a middleware?
No. We are an integration team: we plan the connection between RingCentral and Insightly, set it up, test it on your calls and hand it over. Where a small connector layer is the most reliable route, we say so in your written scope and choose the option with the lowest running cost.
What can you connect between RingCentral and Insightly?
A call ends, the call recording, the call outcome, a text message, each mapped to the right contact and opportunity in Insightly. We confirm the exact list in your scope.
How long does it take?
You get a written scope and a fixed price within 2 working days. Most setups are built and tested within 5 to 10 working days of getting access.
What do you need from us?
Admin access to RingCentral and Insightly during the setup, and a short call to agree what should happen. You can remove our access once it is handed over.
Rather talk it through?
Thirty minutes on how your team uses RingCentral and Insightly. You leave knowing what we would build and what it would cost.
Call ended03:04 · inbound
Opportunity updatedStage set from the call outcome
Call-back taskAssigned to the contact owner