Two updates for one call
Retell AI can report a call and its outcome at different moments. Left alone, that creates two activities in HubSpot. We combine them into one clean record.
Integration · Retell AI to HubSpot
HubSpot and Retell AI integration
We connect Retell AI to HubSpot so every call, outcome and follow-up lands on the right contact. It is a one-time setup by our team, not a monthly middleware subscription.
- From $100, one-time setup
- No monthly fees from us
- Tested on your own calls before go-live
Retell AI
HubSpot
One call ends in Retell AI. In HubSpot:
- Call logged with the transcriptOn the matching contact in HubSpot
- Summary savedAs a note anyone can read
- Outcome updates the recordThe deal or field you choose
- One-time setup
- From $100
- Monthly fee from us
- $0
- Working days to a written scope
- 2
- Working days to build and test
- 5–10
Got it, thank you.
Check your inbox for a confirmation. We will reply within 2 working days with what we would do and what it would cost.
What we connect between Retell AI and HubSpot
A typical setup. We adjust each line to how your team uses Retell AI and HubSpot.
When this happensThis is what you get
An AI call endsA call activity on the matching contact, owned by the right HubSpot user
The call recordingAttached to that call activity
The transcript and summaryA note on the contact
A caller who is not in HubSpot yetA new contact, checked against existing records first
Field mapping, event by event
Each Retell AI event and exactly what it writes in HubSpot. Pick an event to see its fields.
1. Trigger · Retell AI
When an AI call ends
Every call made or received in Retell AI
2. Action · HubSpot
Log the call activity
In HubSpot, on the contact — Where your team already works
HubSpot field
Mapped from
What happens
Activity date
Start timestamp15 Sep, 4:00 pm
Shown in your time zone
Start timestamp15 Sep, 4:00 pm
Shown in your time zone
Call length
Duration ms3 min 04 s
Stored the way HubSpot expects
Duration ms3 min 04 s
Stored the way HubSpot expects
Recording
Call recordingPlayable audio
Added once the file is ready
Call recordingPlayable audio
Added once the file is ready
Summary and transcript
TranscriptWants a demo next week
Saved as note text
TranscriptWants a demo next week
Saved as note text
Owner
Agent idMaria Lopez
Matched to the same person in HubSpot
Agent idMaria Lopez
Matched to the same person in HubSpot
Contact
Matched by phone number+1 415 555 0142
A new contact is created only if none match
1. Trigger · Retell AI
When the call summary is ready
Transcript and summary are finished
2. Action · HubSpot
Save a note
In HubSpot, on the contact — Readable by anyone who opens the record
HubSpot field
Mapped from
What happens
Transcript
TranscriptAgent: Hi, this is…
Below the summary
TranscriptAgent: Hi, this is…
Below the summary
Contact
Same match as the call+1 415 555 0142
Linked to the same record as the call
Sample values are made up. The exact fields are agreed with you in your scope.
A one-time setup, not a monthly middleware bill
We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.
Web Repay integration setup
Middleware subscription
What you pay
One-time setup, from $100 (one-off)
A monthly plan, often priced by tasks or operations
As call volume grows
The same price, no per-task charges
Costs rise with every call that syncs
Who builds and tests it
We do, on your own Retell AI calls
Your team builds and maintains every step
Where it runs
In your own Retell AI and HubSpot accounts, documented
Inside the middleware vendor’s platform
When something changes
Additional support as needed, when you request it
Your team fixes the broken steps
Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.
Where Retell AI and HubSpot setups usually go wrong
Recordings that are not ready yet
A recording can finish processing after the call ends. We attach it once it is ready, so no call in HubSpot is left without audio.
Phone numbers written two ways
Retell AI and HubSpot often store numbers in different formats. Left alone, a caller who already exists becomes a second contact. We match on a cleaned-up number before anything is created.
Reps matched to HubSpot users
If a Retell AI user is not matched to a HubSpot user, calls log without an owner. We match every rep before go-live.
How we set it up
- 1
Tell us what should connect
Which calls, outcomes and follow-ups should reach HubSpot. You get a written scope with a fixed one-time price.
- 2
Give us access
Admin access to Retell AI and HubSpot for the setup. Nothing for you to install, and no new subscription to start.
- 3
We build and test
We connect the two tools, map every detail and test it with real calls before your team relies on it.
- 4
Handover
You get a short document of what is connected and how it behaves. It runs in your own accounts, with no monthly fee from us.
Test call passedEvery field in the table checked
LiveWatched for the first week
What it costs
From
$100 one-time setup
Starting price for connecting Retell AI and HubSpot, built and tested. Larger mappings get a fixed quote in writing before we start.
No monthly fee from us. Additional support is available as needed, whenever you request it.
Free download
The integration health check
10 checks to make sure your website, CRM and dialer really are passing information between them.
From the blog
Further reading
Integrations
How to log every call from your dialer in your CRM
Every call on the right contact, with the outcome, the rep and the recording, and nobody typing notes afterwards. What to connect, how to match callers, and what to test.
CRM
Why your CRM is full of duplicates, and how to stop new ones
Duplicates come in through forms, imports, integrations and manual entry. Here is how to clean up what is there, and close the doors so they do not come back.
Dialers
Why fewer people answer your calls: spam labels and caller ID
When answer rates drop, the cause is often a warning label on your caller ID. How US carriers check and label calls, and what you can do about it.
Questions about Retell AI and HubSpot
Is there a monthly fee?
No. You pay once for the setup. Unlike Zapier, Make and similar middleware subscriptions, there is no monthly or per-task charge from us, so the cost does not grow as your team makes more calls.
Is Web Repay a middleware?
No. We are an integration team: we plan the connection between Retell AI and HubSpot, set it up, test it on your calls and hand it over. Where a small connector layer is the most reliable route, we say so in your written scope and choose the option with the lowest running cost.
What can you connect between Retell AI and HubSpot?
An ai call ends, the call recording, the transcript and summary, a caller who is not in hubspot yet, each mapped to the right contact and deal in HubSpot. We confirm the exact list in your scope.
How long does it take?
You get a written scope and a fixed price within 2 working days. Most setups are built and tested within 5 to 10 working days of getting access.
What do you need from us?
Admin access to Retell AI and HubSpot during the setup, and a short call to agree what should happen. You can remove our access once it is handed over.
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Rather talk it through?
Thirty minutes on how your team uses Retell AI and HubSpot. You leave knowing what we would build and what it would cost.
Call ended03:04 · inbound
Deal updatedStage set from the call outcome
Call-back taskAssigned to the contact owner