Integration · Kixie to HubSpot

Kixie and HubSpot integration

Your reps call and text from Kixie, and your pipeline lives in HubSpot. We connect them so HubSpot lists feed your dial sessions, and every call, text and disposition lands on the right contact and deal. It is a one-time setup by our team, not a monthly middleware subscription.

  • From $100, one-time setup
  • No monthly fees from us
  • Tested on your own calls before go-live
Get a written scope
Kixie HubSpot

One call ends in Kixie. In HubSpot:

  1. HubSpot list to dial sessionThe contacts your reps should call
  2. Call and text on the contactIn the HubSpot timeline
  3. Disposition moves the dealThe stage you choose
One-time setup
From $100
Monthly fee from us
$0
Working days to a written scope
2
Working days to build and test
5–10

Who connects Kixie and HubSpot

HubSpot tells your team who to follow up with: new leads, contacts who opened an email, deals that went quiet. Kixie is how many small and mid-sized sales teams actually reach them, with power dialling, local numbers and text messages from the same app.

The value comes from closing the loop. HubSpot lists should become call lists, and what happens on the call should flow back, so HubSpot workflows, sequences and reports react to phone conversations as well as emails. That is the connection we set up.

  • SDRs working HubSpot listsActive lists become Kixie dial sessions, and outcomes come back to HubSpot.
  • Teams that sell by textKixie texts sit on the HubSpot contact next to emails and calls.
  • Marketing and sales alignmentCalls to marketing leads show up on the contact, so lead scoring and handoffs are accurate.

What we connect between Kixie and HubSpot

A typical setup. We adjust each line to how your team uses Kixie and HubSpot.

When this happensThis is what you get
A HubSpot active list you chooseA Kixie dial session with those contacts
A call endsA call activity on the matching HubSpot contact, owned by the rep
The disposition the rep choosesThe deal stage or contact property you choose
A text message sent or receivedSaved on the contact timeline
The call recordingLinked from the call activity
A missed call or voicemailA call-back task for the contact owner

Field mapping, event by event

Each Kixie event and exactly what it writes in HubSpot. Pick an event to see its fields.

1. Trigger · Kixie When a call ends Every call made or received in Kixie
2. Action · HubSpot Log the call activity In HubSpot, on the contact — Where your team already works
HubSpot field Mapped from What happens
Activity date Call time15 Sep, 4:00 pm Shown in your time zone
Call length Call length3 min 04 s Stored the way HubSpot expects
Direction Call directionInbound Inbound or outbound
Call outcome Call outcomeInterested Matched to your own list of outcomes
Recording Call recordingPlayable audio Added once the file is ready
Call notes Call notesAsked for pricing Saved as note text
Owner Rep’s emailMaria Lopez Matched to the same person in HubSpot
Contact Matched by phone number+1 415 555 0142 A new contact is created only if none match
1. Trigger · Kixie When an outcome is set A rep marks how the call went
2. Action · HubSpot Update the deal In HubSpot — Moves one record, not all of them
HubSpot field Mapped from What happens
Which deal Most recent open dealNorthwind — 12 seats On the matching contact, owned by the rep on the call
Stage Call outcomeInterested Looked up in the outcome-to-stage list we agree with you
1. Trigger · Kixie When a call is missed Nobody picked up in time
2. Action · HubSpot Create a task In HubSpot, for the contact owner — A call-back nobody forgets
HubSpot field Mapped from What happens
Title Caller number+1 415 555 0142 “Call back” plus the contact name, or the number if unknown
Due Your follow-up windowWithin 1 hour Set to how fast your team calls back
Assigned to Contact ownerMaria Lopez Falls back to the rep who was on the line

Sample values are made up. The exact fields are agreed with you in your scope.

A one-time setup, not a monthly middleware bill

We are not a middleware. We plan the connection, set it up, test it on your calls and hand it over.

Web Repay integration setup Middleware subscription
What you pay One-time setup, from $100 (one-off) A monthly plan, often priced by tasks or operations
As call volume grows The same price, no per-task charges Costs rise with every call that syncs
Who builds and tests it We do, on your own Kixie calls Your team builds and maintains every step
Where it runs In your own Kixie and HubSpot accounts, documented Inside the middleware vendor’s platform
When something changes Additional support as needed, when you request it Your team fixes the broken steps

Where a small connector layer is the most reliable route, we say so in your written scope, set it up in your own account and choose the option with the lowest running cost.

Where Kixie and HubSpot setups usually go wrong

Contacts in sequences

If a rep talks to someone who is still in a HubSpot sequence, the next email should not go out. We agree which outcomes unenroll the contact.

Contacts with several open deals

A disposition should move one deal. We agree the rule, usually the most recent open deal owned by the rep.

Numbers written two ways

Kixie and HubSpot can store the same number differently. We match on a cleaned-up number, so returning callers are not duplicated.

Reps matched to HubSpot users

Every Kixie user is matched to a HubSpot user, so activity and deals have the right owner.

How we set it up

  1. 1

    Agree lists and dispositions

    Which HubSpot lists feed Kixie, and what each disposition changes. You get a written scope with a fixed one-time price.

  2. 2

    Access for the setup

    Admin access to Kixie and HubSpot. Nothing for your reps to install.

  3. 3

    We connect and test

    We run a dial session from a HubSpot list, send texts and set every disposition, then check each contact and deal.

  4. 4

    Handover

    A short document of every rule. It runs in your own accounts, with no monthly fee from us.

Colleagues on headsets working in an office
Test call passedEvery field in the table checked LiveWatched for the first week

What it costs

From $100 one-time setup

Starting price for connecting Kixie and HubSpot, built and tested. Larger mappings get a fixed quote in writing before we start.

No monthly fee from us. Additional support is available as needed, whenever you request it.

Get a written scope

Tell us what should happen in HubSpot when a call ends. We reply within 2 working days.

Questions about Kixie and HubSpot

Can HubSpot lists feed Kixie dial sessions?

Yes. We connect the HubSpot active lists you choose, so reps start dial sessions with the right contacts.

Will Kixie texts appear in HubSpot?

Yes. Texts sent and received in Kixie are saved on the HubSpot contact timeline.

Can a call stop a HubSpot sequence?

Yes. Outcomes like meeting booked or not interested can unenroll the contact from their sequence. We agree which outcomes do this.

Is there a monthly fee?

No. You pay once for the setup. Unlike Zapier, Make and similar middleware subscriptions, there is no monthly or per-task charge from us.

Related

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Rather talk it through?

Thirty minutes on how your team uses Kixie and HubSpot. You leave knowing what we would build and what it would cost.

Call +91 82857 48750
Person at a desk using a laptop
Call ended03:04 · inbound Deal movedMeeting booked Call-back taskAssigned to the contact owner