Live in 5–10 business days
Every Zoom Phone Call
Logged in < 1s.
No rep involvement.
Zoom Phone is a cloud PBX and UCaaS platform used by businesses already on Zoom. Its Zapier integration provides polling triggers for New Call Log, New Recording, New Voicemail, and New SMS. The New Call Log trigger fir…
Technical noteZoom Phone requires an active Zoom Phone licence. The New Call Log trigger is polling (30–60 second delay) — not instant. The recording_url requires a separate API call to /phone/recordings/{id}. For faster integrations, use the Zoom Phone webhook API directly instead of Zapier polling.
4 events
Trigger types from Zoom Phone
3 actions
CRM actions in Relevance AI
42min
saved per rep per day
Free quote in 24h
No commitment
30-day support
From $100 setup
Live Field Mapping — Zoom Phone → Relevance AI
Syncing
Zoom Phone
Dialer · Cloud PBX · UCaaS
OAuth 2.0 (Zoom account)
contact_phone
→
Contact.Phone / Lead.Phone
✓
contact_name
→
Contact.Name / Lead.Name
✓
contact_email
→
Contact.Email / Lead.Email
✓
call_direction
→
Activity.Type (Inbound/Outbound)
✓
call_duration
→
Activity.Duration
✓
Relevance AI
CRM · AI Agent Builder / AI Workforce
API Key (Authorization header)
All 13 fields mapped · real time
zero manual entry
Real-time sync
Every call logged.
Automatically.
Before your rep picks up the next one.
The Zoom Phone webhook fires the instant a call ends. Our integration processes it and updates Relevance AI — all in under a second. Zero rep involvement.
0%
calls logged automatically
< 1s
call end to CRM update
0min
saved per rep per day
0%
recordings in Relevance AI
Live integration feed — Zoom Phone → Relevance AI
What changes for your team
Your day before. Your day after.
The exact workflow differences between teams using Zoom Phone + Relevance AI manually and teams running this integration.
WITHOUT THE INTEGRATION
current state
Zoom Phone calls complete — CRM has no call log or activity
Zoom Phone voicemails received — no CRM follow-up task created
Recordings in Zoom dashboard — not linked from CRM activity
Inbound calls from new numbers — no CRM contact created
WITH THE INTEGRATION
after go-live
New Call Log fires to CRM within 60s of every Zoom Phone call
New Voicemail creates CRM task immediately on every voicemail
recording_url mapped to CRM activity on every recorded call
New inbound number triggers CRM contact creation automatically
Did you know?
What changes when Zoom Phone + Relevance AI are connected
These improvements happen automatically — no rep action required after each call.
? Did you know
42
minutes saved per rep per day
Reps using Zoom Phone without Relevance AI integration spend ~42 min/day manually logging calls. The integration fires on call end — zero effort from the rep.
call_duration
Create Engagement
auto-log
? Did you know
99%
of calls logged automatically
Manual logging captures ~60% of calls. The Zoom Phone webhook fires on every call end and creates a Relevance AI activity — no exceptions.
call.ended
recording_url
notes
? Did you know
+38%
more deals created per week
Every Qualified disposition auto-creates a Relevance AI deal. Manual processes lose ~35% of qualified calls to forgotten CRM entry.
disposition → dealstage
Create Deal
? Did you know
< 1s
from call end to CRM update
The Zoom Phone webhook fires the instant the call ends. Relevance AI is updated before the rep reaches for the next number.
webhook
real-time
? Did you know
100%
of recordings in Relevance AI
Every Zoom Phone recording URL is mapped to the Relevance AI contact automatically. Managers review calls from inside Relevance AI.
recording_url
activity.recording
? Did you know
0
missed follow-up tasks
Every Callback or Voicemail disposition auto-creates a Relevance AI task. Assigned to the correct rep, linked to the contact.
disposition map
task creation
Under the hood
Exactly what happens when a call ends in Zoom Phone
Every step, every API call, every field. This is how a Zoom Phone webhook becomes a Relevance AI record in under a second.
1
Call ends → Zoom Phone fires webhook
The moment an agent marks the call complete (or it auto-closes), Zoom Phone fires a POST webhook containing the full call payload.
/phone/users/{id}/call_logs
{
"call_id": "...",
"agent_name": "...",
"contact_phone": "...",
// + 5 more fields
}
{
"call_id": "...",
"agent_name": "...",
"contact_phone": "...",
// + 5 more fields
}
2
Payload validated + field-mapped
The integration layer receives the webhook, validates the signature (OAuth 2.0 (Zoom account)), and maps each Zoom Phone field to the correct Relevance AI field — including disposition-to-stage logic.
disposition → deal_stage
recording_url → activity.recording
agent_id → owner_id
contact_phone → contact.phone
recording_url → activity.recording
agent_id → owner_id
contact_phone → contact.phone
3
Relevance AI API call fires
The integration calls the Relevance AI API (API Key (Authorization header)) to update the contact record, log the call activity, set the deal stage, and create a follow-up task if the disposition requires one.
POST /latest/agents/trigger
POST /latest/tools/run
GET /latest/agents/{agent_id}
POST /latest/tools/run
GET /latest/agents/{agent_id}
4
Complete. Rep sees nothing — Relevance AI is already updated.
Total time from call end to CRM update: < 1s. Rate limits: No published hard limit. The rep closes Zoom Phone and moves to the next call. Relevance AI already has everything.
polling
New Call Log
New call log entry created in Zoom Phone
polling
New Recording
Call recording available
polling
New Voicemail
New voicemail received
polling
New SMS Message
New SMS received on Zoom Phone number
action
Message Agent
Sends message to a Relevance AI agent -- does not wait for response
action
Execute Tool
Executes a Relevance AI tool -- waits for response up to 60 seconds
action
Message Workforce
Sends message to a multi-agent Workforce -- does not wait for response
All fields passed on every Zoom Phone call event:
id
call_id
caller_number
callee_number
direction
duration
result
recording_url
Connection Details
DialerZoom Phone
CRMRelevance AI
Dialer authOAuth 2.0 (Zoom account)
CRM authAPI Key (Authorization header)
ZapierAvailable
Delivery5–10 business days
From$100 one-time setup
Best fit for
Companies already on Zoom who use Zoom Phone for business calls and want call logs to appear in their CRM without a separate dialer. Strong for customer success and support teams handling inbound Zoom Phone calls.
Disposition mapping
What happens in Relevance AI for every call outcome
Select a disposition to see the exact chain of events that fires in Relevance AI — automatically.
Zoom Phone Agent
Interested
sets disposition
Integration Layer
Maps + fires
< 1s
Relevance AI
Move deal stage → Qualified
SQL / Qualified
| Zoom Phone disposition | Relevance AI action | Stage |
|---|---|---|
| Interested | Move deal stage → Qualified | SQL / Qualified |
| Booked / Meeting Set | Create calendar event + stage update | Meeting Scheduled |
| Not Interested | Update contact status → Disqualified | Disqualified |
| No Answer | Re-queue + follow-up task or SMS | Attempted (retry) |
| Voicemail Left | Set contact status → Attempted | Attempted |
| Callback Requested | Create CRM task → Schedule Callback | Callback Scheduled |
| Wrong Number | Flag phone field as invalid | Invalid |
| DNC Requested | Set opt-out flag + suppress contact | Opted Out |
| Busy | Re-queue with delay timer | Re-queue |
Sales teams using Zoom Phone alongside Relevance AI without an integration spend an average of 35–50 minutes per rep per day on manual call logging. At 8 reps, that's 28+ hours per week lost to data entry. Manually logged data is also incomplete — reps forget calls, mistype dispositions, skip recordings.
What teams use this for
Zoom Phone + Relevance AI use cases
Specific things teams automate — based on how Zoom Phone works and what Relevance AI needs.
✓
Log Zoom Phone New Call Log to CRM contact with duration, direction and result✓
Sync Zoom Phone New Recording URL to CRM contact activity on every call✓
Create CRM follow-up task when Zoom Phone New Voicemail trigger fires✓
Log Zoom Phone New SMS to CRM contact timeline on every message✓
Create CRM contact when Zoom Phone inbound call from unknown number completes✓
Send follow-up SMS via Zoom Phone when CRM deal stage changes✓
Trigger Relevance AI agent to research and score lead when new CRM contact created✓
Run AI tool to classify call disposition when dialer webhook firesThe build process
From quote to live in 5–10 business days
Everything handled for you. No developer needed. You describe how you work — we build it.
1
Discovery call
30 minutes. We audit your exact Zoom Phone and Relevance AI setup — dispositions, pipeline stages, field names, and edge cases. Quote on the same call.
Day 1
2
Field mapping
All fields mapped: Zoom Phone disposition codes → Relevance AI stages, recording_url → activity field, agent ID → owner, plus any custom fields you need.
Days 1–2
3
Build & test
We build the integration and test with real call data from your Zoom Phone account into your Relevance AI. You verify every field before go-live.
Days 2–8
4
Go live + support
Integration goes live. We monitor for 30 days and fix anything that doesn't work exactly as specified — included at no extra charge.
Day 5–10
Client Results
What Happens When Systems Connect.
Real clients. Real platforms. Real results after we connected their systems.
Live Case Study
Y
Yadel
Founder · mabiat.co
✓ Verified Client
★★★★★
Built us a hotel booking agent using Vapi that handles both texts and calls. Guests enquire about room availability, check inventory and book directly. Everything syncs to Google Sheets in real time — no staff, no manual entry, no double-bookings. Live in under a week.
Hotel Booking Flow
Guest sends SMS or calls Vapi number
AI checks Google Sheets inventory in real time
Booking confirmed + Sheets updated instantly
Zero staff involved — fully automated
What People Are Saying
D
David K.
@davidk_solar
No-answer leads were just dying. Now they get auto-retried + SMS. Recovered 20% in month one.
GHL + CallTools
★★★★★
Y
Yadel
@yadel_mabiat
Hotel booking agent handles texts + calls and pushes reservations to Google Sheets. Live in under a week.
Vapi + Google Sheets
★★★★★
S
Sarah T.
@saraht_salesops
3 admins went back to selling. The Kixie integration handles everything. ROI in week one.
Pipedrive + Kixie
★★★★★
A
Alex M.
@alexm_realestate
Inbound calls get auto-logged, qualified in CRM and pushed to the right agent. Speed to lead cut to 60s.
Zoho + Aircall
★★★★★
N
Nina C.
@nina_growthops
AI agent qualifies inbound leads overnight. Warm handoffs in CRM by morning. Like hiring 3 extra reps.
GHL + Vapi
★★★★★
C
Chris D.
@chrisd_brokerage
Voicemails now trigger automated SMS + re-queue. Nothing falls through the cracks anymore.
Pipedrive + PhoneBurner
★★★★★
D
David K.
@davidk_solar
No-answer leads were just dying. Now they get auto-retried + SMS. Recovered 20% in month one.
GHL + CallTools
★★★★★
Y
Yadel
@yadel_mabiat
Hotel booking agent handles texts + calls and pushes reservations to Google Sheets. Live in under a week.
Vapi + Google Sheets
★★★★★
S
Sarah T.
@saraht_salesops
3 admins went back to selling. The Kixie integration handles everything. ROI in week one.
Pipedrive + Kixie
★★★★★
A
Alex M.
@alexm_realestate
Inbound calls get auto-logged, qualified in CRM and pushed to the right agent. Speed to lead cut to 60s.
Zoho + Aircall
★★★★★
N
Nina C.
@nina_growthops
AI agent qualifies inbound leads overnight. Warm handoffs in CRM by morning. Like hiring 3 extra reps.
GHL + Vapi
★★★★★
C
Chris D.
@chrisd_brokerage
Voicemails now trigger automated SMS + re-queue. Nothing falls through the cracks anymore.
Pipedrive + PhoneBurner
★★★★★
R
Rachel B.
@rachelb_ops
Managers finally have accurate data. Call logs match dialer reports. Forecasting actually works now.
Salesforce + Five9
★★★★★
T
Tom W.
@tomw_insurtech
Zero manual entry since go-live. Disposition sets in dialer, CRM updates instantly. Team loves it.
HubSpot + JustCall
★★★★★
P
Paul H.
@paulh_bdr
CallTools didn't have Zapier. They built a custom webhook pipeline. Works better than any native integration.
Salesforce + CallTools
★★★★★
L
Laura K.
@laurak_saas
Cold email reply hits "Interested" → dialer campaign in 60 seconds. The loop is finally closed.
HubSpot + Instantly
★★★★★
B
Ben R.
@benr_revteam
VICIdial was a nightmare to integrate. They sorted the webhook pipeline, AGI scripts, everything. Solid.
Zoho + VICIdial
★★★★★
O
Omar F.
@omarf_founder
Gong transcripts automatically pushed to HubSpot as call notes. Reps never need to write a recap again.
HubSpot + Gong
★★★★★
R
Rachel B.
@rachelb_ops
Managers finally have accurate data. Call logs match dialer reports. Forecasting actually works now.
Salesforce + Five9
★★★★★
T
Tom W.
@tomw_insurtech
Zero manual entry since go-live. Disposition sets in dialer, CRM updates instantly. Team loves it.
HubSpot + JustCall
★★★★★
P
Paul H.
@paulh_bdr
CallTools didn't have Zapier. They built a custom webhook pipeline. Works better than any native integration.
Salesforce + CallTools
★★★★★
L
Laura K.
@laurak_saas
Cold email reply hits "Interested" → dialer campaign in 60 seconds. The loop is finally closed.
HubSpot + Instantly
★★★★★
B
Ben R.
@benr_revteam
VICIdial was a nightmare to integrate. They sorted the webhook pipeline, AGI scripts, everything. Solid.
Zoho + VICIdial
★★★★★
O
Omar F.
@omarf_founder
Gong transcripts automatically pushed to HubSpot as call notes. Reps never need to write a recap again.
HubSpot + Gong
★★★★★
FAQ
Common questions about the
Common questions about the
Zoom Phone + Relevance AI integration.
Most builds are live in 5–10 business days from the discovery call. Simple setups with standard dispositions can be done in under a week. More complex builds — custom pipeline stages, multi-user routing, conditional logic — may take the full 10 days.
Yes. The integration fires within seconds of each call ending using webhooks from Zoom Phone and the Relevance AI API. Typical sync time is < 1s from call end to CRM record updated.
Disposition, recording URL, agent identity, call duration, notes, and any custom fields you specify — all mapped to the correct Relevance AI fields. You control the mapping during the field-mapping step.
Zapier works for simple triggers but gives no control over field-level mapping, disposition logic, or recording attachment. A direct API build is recommended for anything beyond basic one-way logging.
That's the default case. We map your exact disposition codes to your exact Relevance AI pipeline stages — whatever you've named them. No preset templates to conform to.
The one-time setup fee (from $100) covers the build, end-to-end testing with real data, and 30 days of post-launch support. No per-call or per-record fees.
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Cloud Contact Center
→
Relevance AI + Five9
Cloud Contact Center (Enterprise)
→
Relevance AI + Aircall
Cloud Phone System / Sales Dialer
→
Relevance AI + CallTools
Predictive / Preview / Power Dialer
→
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Taking quotes now for Zoom Phone + Relevance AI
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30-day support included
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Tell us your setup — we'll have you live on Zoom Phone + Relevance AI in days.
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Integrations as low as $100 setup · Monthly from $50/mo
Before you go
See what Relevance AI + Zoom Phone teams get
Every call logged automatically. Every recording in Relevance AI. Zero manual entry.
42
minutes saved per…
99%
of calls logged a…
+38%
more deals create…
< 1s
from call end to …
Want these results? Book a free 30-min call — we'll audit your Zoom Phone and Relevance AI setup and give you a quote on the same call.
30-min call
Free quote same day
No commitment